Employee News

Need a refresher on AssetWorks ReCoup? Join an upcoming Q&A session

Nancy Portner — Thu, 18 Sep 2025 17:38:49 +0000

Need a refresher on AssetWorks ReCoup? Join an upcoming Q&A session Nancy Portner Thu, 09/18/2025 - 11:38

Need a refresher on AssetWorks ReCoup? Have questions or need clarification? Join us for one of our upcoming Q&A sessions — open to anyone looking to learn more or get support with AssetWorks ReCoup.

Upcoming Sessions:

September 23, 2025 | 10:00–11:30 AM
In-person at 3300 Walnut St. Unit B
Includes a tour of our facility and the CU Boulder Surplus Store

November 10, 2025 | 10:00–11:00 AM
Online via Microsoft Teams

February 11, 2026 | 1:00–2:30 PM
In-person at 3300 Walnut St. Unit B
Includes a tour of our facility and the CU Boulder Surplus Store

April 30, 2026 | 1:00–2:30 PM
Online via Microsoft Teams

Advance registration is required and space is limited — sign up today to reserve your spot

Register Now

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Help Wanted: Project Management Team Lead - Apply on or before Tues. Sept. 23, 2025

Nancy Portner — Tue, 16 Sep 2025 17:33:43 +0000

Help Wanted: Project Management Team Lead - Apply on or before Tues. Sept. 23, 2025 Nancy Portner Tue, 09/16/2025 - 11:33

The Project Management Team Lead position has been posted on the CU Boulder Jobs website through Tuesday, September 23, 2025.

A quicklink to share and view the posting has been created.

Current CU Boulder employees (not including students) should access the job posting and submit interest at the following location:

Log in to the MyCUinfo portal
Select CU Resources > Business Tools > CU Boulder Jobs Internal Job Board
Use the Keyword Search to find this posting number: 67131

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Get ready for Microsoft multi-factor authentication (MFA) - coming Oct. 7

Nancy Portner — Tue, 16 Sep 2025 15:55:57 +0000

Get ready for Microsoft multi-factor authentication (MFA) - coming Oct. 7 Nancy Portner Tue, 09/16/2025 - 09:55

Starting Oct. 7, CU Boulder will begin using Microsoft’s multi-factor authentication (MFA) system to better protect your account. It works a lot like Duo, which you already use to log in to the MyCUInfo portal—it’s an extra security step to confirm it’s really you.

If you use campus tools like email or Microsoft Teams, you’ll need to set up Microsoft MFA. Eventually, Microsoft MFA will replace our current Duo MFA. The initial setup process takes about 15 minutes.

We recommend using the Microsoft Authenticator app on your CU FacMan cell phone, if you have one. You can also use the app on a personal cell device.

Important: Before logging out and reauthenticating, make sure you have a cell phone or another physical phone number added to your list of MFA devices. If your only registered device is a TEAMS phone, you will get locked out and won't be able to receive the MFA prompt - this means you won't be able to log back in until you contact OIT (IT Service Desk) to have them reset your MFA settings.
If you don’t do the verification and enrollment steps now, you will have to do them on October 7 when the enhanced policy is rolled out to everyone on campus.
The new policy will only be applied to primary CU Boulder accounts (e.g. buffalor@colorado.edu, rabu1234@colorado.edu), not secondary accounts (e.g. ralphie-su@colorado.edu, OIT@colorado.edu, etc.).
The MFA Management Tool can only be used to enroll primary accounts.
Note: Alumni and retirees already have the MFA policy applied to their accounts, they don’t need to do anything more at this time.

How to set up Microsoft MFA:

Connect to campus: Make sure you’re on campus Wi-Fi or connected to the campus VPN.
Save your work: Close any open Microsoft files before starting.
Open the MFA Management Tool: Click on the "MFA Validation" button to check and update your MFA settings.
Make sure you have a valid MFA device. Before logging on and reauthenticating, ensure you have a cell phone or physical phone number added to your MFA devices.
Choose your MFA Method: FMIT supports several options:
- Microsoft Authenticator app (Preferrred) - Download and install on a CU-issued or personal cell phone.
- Phone Number – You can use a mobile phone (personal or work) or any outside phone line. Note: CU does not reimburse personal phone use. If you need a work-issued phone, ask your supervisor to submit a request to FMIT@Colorado.edu with authorization and SpeedType for monthly charges and initial cost.
- TEAMS Phone – Can be used only if you have another backup method added first, during the validation step. If your only registered device is a TEAMS phone, you will get locked out and won't be able to log back in until you contact the IT Service Desk (5-HELP) and verify your identity with a photo ID.
- YubiKey – A physical USB device ($50–$60 each). Only one device per person is allowed. If lost or forgotten, you’ll need to use another method. CU does not support other USB MFA devices. To request YubiKeys for your department, email FMIT@Colorado.edu with quantity and SpeedType.
Reauthenticate: You’ll be asked to log in again using MFA for Microsoft services. You’ll usually only need to do this once per device or browser session.
Fix issues if needed: If your MFA isn’t working, you can update your security info to add or remove additional methods.
Finish setup: Once everything is working click the "enroll in strengthened MFA service" button on the MFA Management Tool to turn on the new protection.

Why is this change needed?

Over the past few years we have had to respond to a rapidly evolving cybersecurity threat landscape by implementing many new security measures and we appreciate your help to secure our shared information technology environment. Recently, U.S. cybersecurity and intelligence agencies issued a joint advisory warning of potential cyber-attacks from state-sponsored or affiliated threat actors. As a result of these heightened security risks, we must be extra cautious and make use of all the security protections at our disposal.

MFA is a foundational element in a security strategy since it can significantly decrease the likelihood of your account becoming compromised while also safeguarding the university’s data, finances, and reputation.

Questions?

You can learn more about this new Microsoft MFA policy and the verification and enrollment process on the Multi-Factor Authentication FAQ page.

If you are running into setup issues please contact fmdesktop@colorado.edu.

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Register for Social Security and Medicare webinars (10/7 and 11/7)

Nancy Portner — Mon, 15 Sep 2025 16:09:10 +0000

Social Security and Medicare are complex systems with different uses and decisions for each person. Employee Services is here to help you navigate your options with two fall sessions of our Retirement Ready webinars: Social Security Basics and Medicare 101.

These interactive talks cover the basic tenets of the Social Security and Medicare programs, such as pre-retirement planning, retirement benefits, hospital insurance, medical insurance, Medicare Advantage plans and prescription drug plans. Time is reserved at the end of each session for a question-and-answer period.

You must register for the Zoom webinar to receive the link to the event. These webinars will not be recorded. Don’t wait to register, spaces will fill up!

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Please Delay iOS 26 Update – Compatibility Issues with AiM, ReADY, and Go App

Nancy Portner — Thu, 11 Sep 2025 18:08:24 +0000

Please Delay iOS 26 Update – Compatibility Issues with AiM, ReADY, and Go App Nancy Portner Thu, 09/11/2025 - 12:08

Apple is releasing a new version of iOS 26 on Monday, September 15, and we’re asking all staff to hold off on updating their iPhones or iPads, at this time.

The new iOS version has not yet been tested for compatibility with our key applications:

AiM
ReADY
Go App

Updating your device could result in unexpected issues or disruptions when using these tools. Our IT team is currently working to test and verify compatibility, and we’ll send a follow-up once it’s safe to proceed with the update.

In the meantime, please ensure your device is running version iOS 18.6.2.

18.6.2 has been tested with the work management apps.

Thank you for your attention and cooperation!

If you have any questions, please reach out to Chuck or Sandy in FMIT.

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Join IROCC for a Tree Tour - Sept. 25, 3:30 - 5:30pm

Nancy Portner — Wed, 10 Sep 2025 19:37:53 +0000

Join IROCC for a Tree Tour - Sept. 25, 3:30 - 5:30pm Nancy Portner Wed, 09/10/2025 - 13:37

We’re excited to invite you to a Tree Tour with Outdoor Services and Vince Aquino and his amazing team of arborists! They’ll be sharing their knowledge and stories about the trees that make our campus so special.

This is a community engagement event hosted in partnership with IROCC and Facilities Management, and it’s a great chance to connect with colleagues, enjoy the outdoors, and learn something new.

Event Details

Thursday, September 25
3:30 – 5:30 PM
Meet at the The Grounds and Recycling Operations Center (GROC)
Snacks and light refreshments provided

Want a sneak peek? Check out CU Boulder’s Tree Walk.

We hope you’ll join us for an afternoon of learning, fresh air, and community! See you there.

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The history of CU Boulder’s red sunflower was nearly discarded. Now it's a successful Libraries program

Nancy Portner — Tue, 09 Sep 2025 19:07:26 +0000

The history of CU Boulder’s red sunflower was nearly discarded. Now it's a successful Libraries program Nancy Portner Tue, 09/09/2025 - 13:07

Red sunflowers are now blooming on campus thanks to the University Libraries One Seed program, but their story almost disappeared. The striking flowers trace back to CU Boulder professor Theodore Dru Allison Cockerell and his wife Wilmatte Porter Cockerell, a high school biology teacher, whose pioneering work in entomology and biology almost got tossed away.

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Help Wanted: Utility Plant Operator - Apply on or before Tues. Sept. 23, 2025

Nancy Portner — Tue, 09 Sep 2025 18:10:05 +0000

Help Wanted: Utility Plant Operator - Apply on or before Tues. Sept. 23, 2025 Nancy Portner Tue, 09/09/2025 - 12:10

The Utility Plant Operator - Control Room position has been posted on the CU Boulder Jobs website through Tuesday, September 23, 2025.

A quicklink to share and view the posting has been created.

Current CU Boulder employees (not including students) should access the job posting and submit interest at the following location:

Log in to the MyCUinfo portal
Select CU Resources > Business Tools > CU Boulder Jobs Internal Job Board
Use the Keyword Search to find this posting number: 67248

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Free BCycle memberships for CU Employees

Nancy Portner — Tue, 09 Sep 2025 14:52:26 +0000

Free BCycle memberships for CU Employees Nancy Portner Tue, 09/09/2025 - 08:52

Starting August 1, 2025, all CU employees are eligible for a free Boulder BCycle CU student and employee membership, thanks to a partnership between CU Boulder's Environmental Center and BCycle. Previously, employees received a discounted rate.

This membership gives you unlimited 60-minute rides - perfect for getting around campus or between CU locations. Just download the Boulder BCycle app and use your identikey@colorado.edu email address when registering.

Bike sharing is a convenient, eco-friendly way to connect to public transit, run errands, or simply enjoy Boulder - no need to worry about parking, locks, or maintenance. CU employee and student participation is expected to help push annual BCycle rides past 750,000!

Benefits of Boulder BCycle

A bike when you need one - you get unlimited 60 minute rides each day. Pick up a bike at any Boulder BCycle station and drop it off at a station near your destination
No need to buy a bike - with bike docking stations all across the city, it’s super convenient and easy to access a bike when and where you need one!
Connecting to public transit is a breeze - ride to a nearby Boulder BCycle dock and hop on the bus - no need to lug your bike on/off those bus racks
Not a mechanic? Not a problem - Boulder BCycle handles all the bike fleet maintenance so you don’t have to worry about flats, chains or tune ups
Safety-approved - all bikes have bright front/rear lights and a built in lock on every bike
No spandex necessary - Boulder BCycle bikes have a step-through frame and a comfortable seat, so you don’t have to bring a change of clothes to ride these bikes. Chain guards, fenders and mudflaps and a large front handlebar basket on all the Boulder BCycle bikes keep your work/school clothes squeaky clean

CU Students and Employees: Free Membership

Thanks to the Environmental Center and their partnership with BCycle, CU students and employees get unlimited trips for 12 months as long as they are under 60 minutes; trip fees apply to all BCycle trips over one hour.

Sign up using the Boulder BCycle app:

Download the Boulder BCycle app to set up your account.
Click on the "Get a Pass" button.
Select the “CU Boulder Student and Employee” option.
Click on the blue "create account" button. Be sure you use your identikey@colorado.edu email address when registering (this is not your first.last@colorado.edu email address).
You can use the app to check out and return bikes at any Boulder BCycle station

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Using an Apple cell phone, ipad or a Macbook on campus? Turn off Apple devices’ Private Wi-Fi Address setting for CU Boulder networks

Nancy Portner — Thu, 28 Aug 2025 15:41:01 +0000

Using an Apple cell phone, ipad or a Macbook on campus? Turn off Apple devices’ Private Wi-Fi Address setting for CU Boulder networks Nancy Portner Thu, 08/28/2025 - 09:41

Apple’s Private Wi-Fi Address feature, introduced in macOS Sequoia and updated for iOS 18 and iPadOS 18, could cause connectivity issues for CU Boulder Wi-Fi networks if not set to “off.” The same could be true of the latest versions of watchOS and visionOS.

Since the CU Boulder Wi-Fi networks, UCB Wireless and UCB Guest, require users to register their device, rotating or changing your MAC address will force the device to go through the network registration process each time the MAC address changes. This could result in your devices frequently dropping their network connection. This issue may be most apparent when using the CU Boulder’s iClicker service on your iPhone. This is why for UCB Wireless and UCB Guest, and even eduroam, OIT strongly recommends turning the Private Wi-Fi Address setting to “off” on these networks.

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